The Edinburgh Centre for Data, Culture & Society (CDCS) is part of the University of Edinburgh.

This privacy policy explains how CDCS staff use the personal data collected from service users when you provide us with personal information. 

Topics: 

• What data do we collect? 

• How do we collect your data? 

• How will we use your data? 

• How do we store your data? 

• What are your data protection rights? 

• Changes to our privacy policy 

• How to contact us 

 

What data do we collect? 

We keep a Data Matrix which indicates the data collected from users by each of our online forms or mailing lists. Most commonly we collect contact details such as names, emails and affiliations. 

 

How do we collect your data? 

You directly provide CDCS with most of the data we collect. We collect and process data when you: 

• Complete a form or subscribe to a mailing list created by CDCS. 

• Voluntarily complete a feedback form created by CDCS or provide feedback via email. 

• Contact us about projects.

• Work with us.

We may also receive your data indirectly from events.ed.ac.uk (University's internal event booking platform) and Eventbrite (third party booking platform). 

Read our mailing lists privacy statement

Read our events registration privacy statement

 

How will we use your data? 

CDCS collects your data so that we can: 

• Contact you to provide relevant updates about events you have registered to attend. 

• Conduct analyses that yield demographic information about our service users, with aims of improving our communications and service delivery strategies. 

 

How do we store your data? 

CDCS securely stores your data with specific permission settings to allow access to CDCS staff only. CDCS will store your data for up to ten years, as appropriate to the data type. Once this time period has expired, data will be deleted or securely archived.  

 

What are your data protection rights? 

We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following: 

The right to access – You have the right to submit a request to CDCS for copies of your personal data.  

The right to rectification – You have the right to request that CDCS correct any information you believe is inaccurate. You also have the right to request that CDCS complete the information you believe is incomplete. 

The right to erasure – You have the right to request that CDCS erase your personal data, under certain conditions. 

The right to restrict processing – You have the right to request that CDCS restrict the processing of your personal data, under certain conditions. 

The right to object to processing – You have the right to object to CDCS processing your personal data, under certain conditions. 

The right to data portability – You have the right to request that CDCS transfer the data that we have collected to another organisation, or directly to you, under certain conditions. 

 

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us using the details below. 

 

Changes to our privacy policy 

CDCS keeps its privacy policy under regular review. This privacy policy was last updated on 5 October 2022. 

 

How to contact us 

If you have any questions about this privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us. 

Email us at: cdcs@ed.ac.uk  

Call us at: 0131 650 4539 

Or write to us: The Centre for Data, Culture & Society, The University of Edinburgh, 55 – 60 George Square, Edinburgh, EH8 9JU.